Guidelines and Resources for Compliance-Generated
Determinations of Eligibility (DOEs)

Maryland Historical Trust / State Historic Preservation Office

Appendix G - Guidance for Completing the Short Form for Ineligible Resources

 

For all properties MHT determines do not meet the criteria for eligibility in the National Register, MHT documents the decision in the DOE database.  MHT staff, agencies, or consultants may initiate recommendations of ineligibility.  MHT reviews compliance recommendations and makes the appropriate determination that a resource does not meet the criteria for National Register eligibility based upon the minimum information necessary to reach a justifiable decision.

In cases of ineligibility it is still necessary to ensure that appropriate evaluations are completed for the resources and that permanent records are maintained. To facilitate the submission of the information for resources recommended as ineligible and the tracking of ineligible properties, MHT developed a Short Form for Ineligible Properties (Short Form) in the DOE database.  MHT strongly encourages agencies and consultants to utilize this streamlined and electronic format for documenting properties that are unquestionably ineligible (e.g. a building that has been greatly modified in recent decades and displays very little integrity from any time more than 50 years ago).

Short Forms may be used for:

  1. Resources (except archeological sites or historic districts) recommended or determined ineligible for the National Register;
  2. Any property recommended as a non-contributing resource to a National Register listed or eligible historic district.

The Short Form (minimum required information) includes:

  1. Property name;
  2. Property address, city, county, and zip code;
  3. A brief description of the property, with dates of construction (or approximate age), and justification of why the property is not eligible;
  4. One copy of the appropriate section of United States Geological Survey (USGS) quadrangle (quad) map which clearly illustrates the location of the resource, labeled with the property’s name and address, and the name of the quadrangle (the map may include the locations of multiple properties);
  5. Photograph(s) (For resources documented on a Short Form, the photographs may be digital, print, Polaroid, color or black and white.)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tips

  • When submitting information for review, provide MHT with paper copies of the Short Form (with attachments) and an electronic copy of the DOE database on CD or sent via email. 
  • For large submittals with multiple properties recommended as ineligible, please consult with the MHT’s project reviewer in advance to determine the most efficient format for data submittal.  Close coordination with MHT on such projects will greatly facilitate MHT’s evaluation of submitted information.
  • If insufficient information is provided on which to make an informed decision regarding eligibility, the MHT project reviewer may request the preparation and submission of a full DOE form for the resource.
  • All resources determined to be ineligible using the Short Form are documented and tracked through the DOE database.  MHT does not assign MIHP numbers to properties documented through the Short Form.  MHT enters the documentation on ineligible resources by importing electronic submittals.
  • Documentation of ineligibility for districts or individual properties with existing MIHP numbers, including all archeological sites, requires the completion of a DOE Form.

 

This page updated: April 14, 2009